PhatWare’s PhatNotes Standard – Windows Mobile Utility

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This month, my review focuses on another program that has a
large following in the PDA community…PhatWare’s
.  In earlier reviews on note-taking programs, I
mentioned that the PocketPC was made for note-taking.  Most
note applications are singular in their focus of taking
notes.  PhatWare took that one concept step further,
really giant steps forward, in how notes are taken and
organized.  The folks at PhatWare utilize the database
approach to organizing data, syncing it to outside platforms and
adding functionality within the “note” like voice or images. 
All in all, PhatNotes sets the standard for note-taking and
others to emulate.  Let me try to explain how I’ve come to
this conclusion…

PhatWare has four flavors of PhatNotes, basically
one for each type of user and user needs:

1. PhatNotes
($39.95) – In my opinion, Professional is for
those users that are heavy users of a note program, has needs to
format them or even password protect them.  PhatWare
provides a desktop version of the note software and of course, it
syncs up with the PDA PhatNotes databases. It has a spell
checker called PhatSpell both on
the desktop and mobile device.

2. PhatNotes
($29.95) – The Standard version is for the casual
note user or ones that like to sync with Microsoft’s Outlook’s
Notes yet still wants some organizing capabilities.  The
program will sync up easily with Outlook and you will be able to
view the PhatNotes within the Outlook program.  You
still get the capability of setting up multiple note databases and
the I preferred this version over another Professional since I
didn’t have to use another standalone program to view a note on the

3. PhatNotes
($29.95) – The Smartphone version is just what
it says it is for…Smartphones.  It is similar to
PhatNotes Professional in that it also provides the user a
desktop notes programs.  It too provides you the ability to
format and protect the notes while being sync across platforms.

4. PhatNotes
($19.95) – This is purely the PhatNotes version
for your Windows Mobile device and is not syncable with any other
device or program.  Other than that, it has everything

For a much clearer description on each version, be sure to check
out the comparison
provided by PhatWare.

PhatNotes Standard’s Description and Features

I’ve always been a believer in not reinventing the wheel (and
being the son of a lawyer, I don’t want to get a lawsuit from the
developer for misrepresenting their product either) so here’s a
brief description of PhatNotes Standard and its features
from PhatWare’s web site…


PhatNotes Standard Edition is an
award-winning notes organizer for Microsoft Windows Powered Pocket
PCs. You can create notes providing them with type, subject,
creation and modification date, which helps to find required
information quickly and easily. With PhatNotes you can
search for specific text in a specific field and sort notes by
type, date, or subject. You can protect notes from unauthorized
access with a password and send e-mail messages directly from the
Note Editor. Interface to the Contacts Database enables you to pick
an e-mail address instead of typing it in. PhatNotes uses a
compressed database, saving limited storage space. The intuitive,
easy user interface lets you start using the program within
minutes. PhatNotes Standard Edition allows to synchronize
multiple Outlook folders
with the mobile device. In addition, PhatNotes Lite Edition now
includes PhatSpell spell checker.

PhatNotes also offers a number of
advanced features, such as rich text editing, file attachments,
hyperlinks between notes, multiple notes databases (folders) with
tree-like view, hierarchical notes organizer, customizable views,
transfer via infrared, backup and restore, advanced filtering and
text search that supports regular expressions, and many


  • Organize your notes – by clicking on the column header buttons
    you can sort notes by creation date, modification date, subject and
  • Compatibility – export and import notes as text files or
    transfer data to and from other applications using copy and
  • Efficiency – small size of the program and compressed database
    leaves plenty of storage space.
  • Privacy – protect notes from unauthorized access with a
  • Simple User Interface – intuitive user interface allows you to
    start using PhatNotes right away.
  • Email capability – send email messages directly from the Note
    Editor by clicking on the Send Mail button.
  • Customizable Views – provides a wide range of modifiable look
    and feel settings.
  • Advanced Filters and Text Search – allows a user to search one
    or more notes databases for a specific text or a regular
    expression, and filter by category, creation, modification,
    authoring dates, color, and priority.
  • Spell Checker – now includes full version of PhatSpell
    Spell Checker with the English dictionary (dictionaries for other
    supported languages can be downloaded from PhatWare web site
    free of charge).
  • Today screen add-on – provides an easy access to
    PhatNotes application recently modified notes directly from
    the Pocket PC today screen.
  • Microsoft Outlook Support – allows a user to synchronize
    multiple Outlook folders with PhatNotes application on the mobile
    device. Outlook 2000/2002(XP)/2003 supported.
  • Hierarchical Notes Organizer – allows a user to group notes by
    creation or modification dates, type, color, and priority.
  • Hyperlinks between Notes – allows a user to create links and
    cross references notes.
  • File Attachments – up to 32 files can be linked to a note.
  • Database Tree View – optional database view provides easy
    access to multiple notes databases.
  • Authoring date – a new editable date field.
  • Customizable Toolbars – choose from the selection of over 30
  • Text Formatting – text formatting is now supported on Pocket
  • Pocket PC 2003SE Compatible – supports full-VGA/screen rotation
  • Windows Mobile 5.0 Compatible – supports Pocket PC 2005 devices
  • PhatPad support – PhatNotes provides direct access to
    PhatPad, which allows a user to attach handwritten notes in
    just two taps.

PhatNotes Standard Screenshots:

PhatWare PhatNotes Standard from the start (when toggled)
will provide you a view of the notes database or databases, the
notes are shown by subject within that database and the actual text
within that note.  This is something that I prefer and set up
as soon as the program is loaded but you can choose whatever view
you like.

phatware phatnotes 1
As I noted above, this view is not the “default” view but
using the toolbar, I select both the subject and the note views for
a more complete look at one glance.

phatware phatnotes 2
From this startup database view, you have the standard menu
items.  Here’s the “Edit” button view.

phatware phatnotes 3
The next view of the “View” button.  It’s here you
can organize and filter the notes.  I don’t have many here but
you can see how this would be helpful with lots of notes!

phatware phatnotes 4
This screenshot shows the categories that you can sort
the notes in the subject window.

phatware phatnotes 5
You can filter the notes by date, text or even color of the
note themselves.

phatware phatnotes 6
Under the “Tools” tab, you can send notes via email or IR,
import/export, etc.

phatware phatnotes 7
This screen shows you the database options like renaming,
emptying, or even group the databases.

Notes Screenshots

Now lets look at the note-taking screen which is obviously as
important as the whole database/subject/text views on the program
startup page.

phatware phatnotes 8
Here’s your standard note page with toolbar that I have
customized set via the options page.

phatware phatnotes 9
The “Note” tab.  Your typical tab with the exception
of the “Protect…” option at the bottom.  You can actually
encrypt the note but with the Standard version of PhatNotes,
you will get a warning about protecting a note.  That’s
because of the sync/conversion is not done between Outlook’s Note
and Phatnotes for protected notes.  Best off, leaving
that one alone or buying Professional or Smartphone versions if you
really need that feature.

phatware phatnotes 10
Here’s the “Edit” tab, again pretty standard with the
exception of the spell checking option with PhatSpell which
comes with the Standard version.

phatware phatnotes 11
The “View” tab. Note that this is where you can modify the
toolbar when in the note-taking portion of the application.

phatware phatnotes 12
The last tab probably has the most functionality due to all
the shortcuts it provides and demonstrate on the next

phatware phatnotes 13
Here’s a note where I have inserted the Date &
Time, a voice note as well as a Category and Subject line.  I
could also insert an image, ink or URL.  Also note we can set
alarms for notes on this page as well or do so via a shortcut on
the toolbar if you so desire.

phatware phatnotes 14
Showing the drop down box for the Category.

phatware phatnotes 15
Here’s the note properties tab when you hold down
the stylus on a note.  You can change the color, author date,
priority plus the reminder or protect.


The PhatWare PhatNotes
Standard installation setup .exe file (8.8MB) is easy to use
and they also have installation package via ZIP format
(8.1MB).  The program will take up approximately 740KB in
storage upon installation.  The running process RAM
utilization for this program while in operation was REALLY small,
only 35.8KB and starting a new file only bumped that up to
44KB.  I consider that very efficient use of my limited device
memory and who hasn’t struggled with that issue!  In my
testing, PhatNotes was installed on both internal memory and
on my 4GB SD card (my normal installation), neither setup presented
any problems.


PhatWare’s Standard Notes is probably one of the first 10
applications that I load on my PDA when I do a hard reset. 
While I don’t think I’d consider myself a notes “junkie” by any
stretch, I like to have all my notes presented to me in an orderly
fashion on my JasJar for easy lookup and review.  This
application works very well in that respect and it also integrates
well with Phatware’s excellent PhatPad and
programs which you would expect but it also plays well with my
all-time favorite PIM – Pocket Informant
In the years that I have used this program or some version of it,
there have been only a few times that the program has given me
trouble and that is usually corrected by reloading the program,
assuming some type of DB corruption during the sync process.

Overall there is nothing that I can really complain about with
PhatNotes that would make me say, “don’t buy this
software.”  On the contrary, I say if you need note software
and are a serious note-taker with the need to keep your notes well
organized, I would highly recommend the PhatNotes suite of
programs as one will surely fit your specific needs.


Product Information

  • Current Version: 4.7.2 (PhatWare has announced a beta test for the new 5.0 version, check it out here)
  • OS: PocketPC 2002,2003SE, 2005, Phone Editions as well as Windows Mobile 5
  • Desktop OS: Windows 98, ME, XP, NT 4, 2000 and Outlook 2000, 2002 (XP) and 2003 for desktop sync
  • CPUs: ARM and XScale
  • Devices: Windows Mobile based Pocket PC, Phone Editions or Smartphone with the Smartphone version of PhatNotes
  • Memory: 743MB of memory (internal or card)
  • Processing RAM Usage: 35KB when started and only an additional 8KB/note as I opened several notes at one time
  • This is great software for organizing your notes and syncing them with your desktop, including format and protection (particularly if you choose Professional or Smartphone versions for those two features)
  • PhatNotes works extremely well with Pocket Informant (my PIM of choice) as well as PhatWare's CalliGrapher and PhatPad
  • Free PhatSpell spell checker with optional languages other than the standard English included.
  • More software features to note-taking than you can shake a stick at!
  • Really, this is one of those programs that has very, very little to find fault with. The only issues I had was moving notes/files between DB's which I had some difficulty at first as it wasn't necessarily intuitive but there are workarounds (amazing when you read the manual what you will find). Also an the occasional DB sync issue over the years but nothing however to prevent me for recommending this fine software!

3 thoughts on “PhatWare’s PhatNotes Standard – Windows Mobile Utility”

  1. Gadgeteer Comment Policy - Please read before commenting
  2. Thank you for the thorough review. However, I’d like to give a couple of comments in terms of reviewing style. As for the html/formatting of your review: please use headings, bolding and such with moderation. Your review looks very different compared to ‘the-gadgeteer standards’. Also, cut down the use of manufacturer-provided text. IMHO, it’s O.K. to copy-paste technical specs but repeating word to word all those 20 pretty trivial features of a software is too much. And the same goes with the description taken from the phatware’s web site. You could have just provided us with a hyperlink (that’s what HTML was invented for) if too lazy to use your own words. Third, don’t use that heavy compression on JPEG images. They just look ugly. With these nice and encouraging words, I thank you for the review and wish you all the best 😀

  3. ripardi – Thanks for the comments. I’ll take them for the constructive purpose in which they were intended! 😀

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